About
This site offers a free payroll hours calculator for people who are paid by the hour, and for the people who pay them.
Why this tool exists
Timesheet math looks easy. Then a lunch break, a late shift or a few overtime hours show up, and the total is suddenly wrong. One small mistake can change a paycheck.
We built the Payroll Hours Calculator to make that math clear. You enter your times. The tool shows every step, so you can see how each hour was counted and paid.
What the calculator does
- Turns clock-in and clock-out times into paid hours.
- Subtracts unpaid breaks for each day.
- Handles overnight shifts that end after midnight.
- Splits hours into regular time, overtime and double time.
- Works for daily, weekly and biweekly pay periods.
- Estimates gross wages from an hourly rate in several currencies.
- Lets you copy a summary, print it or download a CSV file.
Who it is for
Hourly employees who want to check a paycheck. Small business owners and managers who run payroll by hand. Freelancers who bill by the hour. HR teams and bookkeepers who need a fast second opinion on a timesheet.
How we keep it accurate
- All time math uses whole minutes, and all money math uses whole cents. This avoids small rounding drift.
- Each overtime rule is explained on the page, next to the setting that controls it.
- The calculator is tested against worked examples, such as the one on the homepage, including overnight shifts, breaks, rounding, daily overtime, double time and biweekly periods.
- Overtime guidance follows public information from the US Department of Labor.
If you ever find a result that looks wrong, please tell us. Send the times and rules you used, and we will check it.
What it is not
This calculator is not payroll software. It does not calculate taxes, file anything or store your timesheets on a server. It gives an estimate of gross pay. Employers and payroll providers may use different rules, such as other rounding methods or a higher regular rate for overtime. For legal or tax questions, speak with a qualified professional. Please read our Disclaimer.
Private by design
The calculator runs in your browser. You do not need an account, and the times and rates you enter are not sent to our servers. Your entries are saved on your own device so they are there when you return, and you can remove them at any time with the Reset all button. Learn more in the Privacy Policy and the Cookies Policy.
Contact
Questions, corrections or ideas are welcome. Write to contact@vionaer.online or use the contact page.